Streamline Email Governance with a Midsummer Fitness Check

Email Governance

Without diligent oversight, email can quickly become not only a time sink, but also a security and compliance liability. Spending some quality time on email governance can make the difference.

Messaging Architects, an eMazzanti Technologies Company and email expert, proposes improvements to email governance with a midsummer fitness check in a new article. The informative article first encourages readers to automate email policies where possible.

The author then urges updates to email security, including email filters and email encryption. He then discusses the need to educate email users about the proper and efficient use of email. He concludes by encouraging organizations limping along with outdated email systems to consider when to update to a modern solution.

“Without diligent oversight, email can quickly become not only a time sink, but also a security and compliance liability,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects. “Spending some quality time on email governance can make the difference.”

Below are a few excerpts from the article, “Streamline Email Governance with a Midsummer Fitness Check.”

Automate Email Policies

“A midsummer IT fitness checkup provides the perfect opportunity to review and update email policies. A well-crafted email policy both improves regulatory compliance and streamlines the archive to ease the eDiscovery process down the road. But policies require periodic adjustments to keep up with regulatory changes and evolving business practices.”

“Realistically, depending on users to remember and incorporate written policies almost certainly leads to problems. Thus, using archiving system controls and tools like Microsoft 365 retention policies and labels proves invaluable. These tools allow companies to automate email policies for retention and size limits, as well as those for attachments and proper sharing of documents.”

Update Email Security

“Basic email filters identify spam messages and automatically move them to a junk folder. More advanced filtering systems provide organizations the ability to whitelist or blacklist certain senders. They can also protect against new and emerging viruses by blocking certain file attachments and analyzing message content.”

“Email encryption prevents unauthorized access of sensitive emails. If you have not reviewed your email encryption in a while, do it now. A good encryption service will provide end-to-end encryption and allow admins to define pre-set rules. For instance, certain keywords will indicate sensitive information and flag an email for automatic encryption.”

Help From Email Governance Experts

Effective email management involves utilizing data governance best practices such as effectively categorizing and organizing data, updating information security and monitoring for regulatory compliance. The email experts at Messaging Architects can help.

For instance, they provide consulting services to review and improve ePolicies surrounding electronic documents and email. They also tailor email security strategies to meet business needs. And after years of conducting successful email migrations for clients of all sizes, they confidently ensure a smooth migration process when the time comes.

Have you read?

The Future of Email as a Business Communication Tool

Cyber Security and Data Governance Best Practices for Today’s Data Environment

About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization’s most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti’s team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti has made the Inc. 5000 list 9X, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, info@emazzanti.net or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

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